PRIVACY POLICY

Versatile Event Designs

Last Updated: February 27, 2025

1. INTRODUCTION

Thank you for choosing Versatile Event Designs ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage with our services, which include DJ services, photography, audiovisual services, and other event planning and coordination services (collectively, our "Services").

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use our Services.

2. INFORMATION WE COLLECT

We may collect information about you in a variety of ways. The information we collect depends on the Services you use, how you use them, and the information you provide.

2.1 Personal Information

Personal information you disclose to us:

Contact Information: Name, email address, mailing address, phone number (used for calls and SMS communications, including service updates, reminders, and promotional offers, with your consent)
Event Details: Date, time, location, type of event, guest count, special requests
Payment Information: Credit card details, billing address, payment history
Form Submissions: Information provided through consultation requests, quote forms, or booking forms
Communications: Messages sent through our contact forms, emails, or phone conversations
Images and Recordings: Photographs and videos taken at your event (Photography Services)
Music Preferences: Song requests, playlist preferences (DJ Services)
Technical Requirements: Equipment needs, venue specifications (AV Services)

2.2 Information Automatically Collected

When you visit our website or use our online services, we may automatically collect:

Usage Data: IP address, browser type, operating system, pages visited, time spent on pages
Device Information: Type of device, unique device identifiers
Cookies and Similar Technologies: Information collected through cookies, web beacons, and similar technologies

3. HOW WE USE YOUR INFORMATION

We use your information for legitimate business purposes, including:

Providing and Managing Services: To deliver the Services you have requested, process payments, and manage our relationship with you
Event Planning and Coordination: To organize and execute your event according to your specifications
Communications: To respond to your inquiries, provide updates about your event, and send service-related notices
Messaging: To send SMS messages, including confirmations, reminders, and promotional communications, in accordance with your consent.
Marketing and Promotion: To send promotional materials about new services, special offers, or other information we think may interest you
Photography and Recordings: To capture, edit, and deliver photographs and videos of your event (with your consent)
Improvement of Services: To analyze usage patterns, identify areas for improvement, and enhance user experience
Legal Compliance: To comply with applicable laws, regulations, and legal processes

4. DISCLOSURE OF YOUR INFORMATION

We may share your information with:

4.1 Service Providers

We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf.

Examples include:

Payment processors
Cloud storage providers
Email communication services
Event management software
Subcontracted professionals (such as assistant photographers, DJs, or AV technicians)

4.2 Business Transfers

If we are involved in a merger, acquisition, financing, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

4.3 Legal Requirements

We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, judicial proceedings, court orders, or legal processes.

4.4 With Your Consent

We may disclose your information with your consent or at your direction.

5. YOUR PRIVACY RIGHTS

Depending on your location, you may have certain rights regarding your personal information:

Access: The right to request copies of your personal information
Rectification: The right to request that we correct inaccurate information
Erasure: The right to request that we delete your personal information
Restriction: The right to request that we restrict the processing of your information
Data Portability: The right to request that we transfer your information to another organization
Objection: The right to object to our processing of your personal information

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

6. DATA SECURITY

We implement appropriate technical and organizational measures to protect the security of your personal information. However, please be aware that no method of transmission over the internet or electronic storage is 100% secure.

7. DATA RETENTION

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

For photography services, we may retain images and recordings indefinitely for portfolio and promotional purposes, unless you specifically request their deletion.

8. CHILDREN'S PRIVACY

Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child, we will take steps to delete that information.

9. THIRD-PARTY WEBSITES

Our website and communications may contain links to third-party websites. We have no control over the content, privacy policies, or practices of any third-party website. We are not responsible for the privacy practices or content of these third-party sites.

10. COOKIES POLICY

We use cookies and similar tracking technologies to track activity on our website and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.

12. CONTACT US

If you have questions or comments about this Privacy Policy, please contact us at:

Versatile Event Designs
332 Commons Way
Toms River, NJ 08753
(732) 929-0845
info@versatileeventdesigns.com

13. SPECIFIC SERVICE PROVISIONS

13.1 Photography Services

When you engage our photography services:

We capture images and videos at your event with your consent
You grant us permission to use photos and videos for our portfolio, social media, and marketing materials, unless otherwise specified in writing
You may request specific images not be used for promotional purposes
We retain copyright ownership of all images while providing you with usage rights as specified in your service agreement

13.2 DJ Services

When you engage our DJ services:

We collect music preferences and playlist requests to customize your event
We may record audio at your event with your consent
We may take photos or videos of the DJ performance for promotional purposes

13.3 Audiovisual Services

When you engage our AV services:

We collect technical specifications about your venue and requirements
We may record audio/visual content during your event with your consent
We document equipment setups and configurations for quality assurance

13.4 Form Submissions

When you submit forms through our website or email:

We collect the information provided in the form for the purpose stated
We use this information to respond to your inquiry or fulfill your request
We may use form submission data for analytics and service improvement
We retain form submission data according to our data retention policy

14. SMS COMMUNICATIONS

By providing your mobile phone number and opting in on our website or forms, you consent to receive SMS messages from Versatile Event Designs. These messages may include service updates, booking confirmations, event reminders, and promotional offers.

Consent: You must explicitly consent (e.g., by checking a box on our forms) before receiving SMS communications.
Opt-Out: You may unsubscribe at any time by replying STOP to any message. To receive help information, reply HELP.
Message Frequency: Message frequency may vary.
Carrier Disclaimer: Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.
Data Use: Your phone number will only be used for the purposes described above and will not be shared with third parties for marketing purposes.